Having trouble reading this newsletter? Read it online  here                                             Vol. 6, July 2010
 

More than three years ago, HPEF announced its 7th conference, Infinitus, to take place at the planned Wizarding World of Harry Potter theme park in July of 2010 in Orlando, Florida. But not many know that Infinitus did not start off that way.

A long time ago, Infinitus was conceived to take place in a world where magic did not exist. Where one could not walk through Diagon Alley or have a Butterbeer at The Three Broomsticks. One could not grab a replacement pair of Spectrespecs or purchase another chess set for the one lost in that bet. And it as certainly impossible to walk into Ollivander’s and let the wand choose the wizard.

Then, the owls delivered some amazing news. News of a place where all of that was possible. A place where one could do ALL of those things and more. It was at that moment we knew Infinitus was destined for greater things. So, in the summer of 2007 we announced Infinitus and its (new) home at the Royal Pacific Resort at Universal Studios, Orlando, FL. We were excited and nervous, not knowing at all what to expect.

And now here we are, a week away from something that we have all been waiting for, for over three years. Wow, that’s a long time.

So on behalf of HPEF, Team Infinitus and all of its volunteers over the years, we’d like to thank you all for joining us next week in Orlando for this truly amazing, once in a lifetime experience.

But before the packing starts, check out our the seventh and last Infinitum - we’ve loaded up this newsletter with so much information that - like the movie version of Deathly Hallows - we had to split it up into two!

From everything to registration check-in on Thursday to the volunteer clean-up on Sunday, it’s so full that we had to move our Informal Programming events section to its very own Infinitum (which you’ll get in your inboxes tomorrow)! So grab a cup of tea, curl up by the fire and turn the page…er… scroll down.

Yours Sincerely,


Aziza Aba Butain
Public Relations Chair, Infinitus 2010

Staying Up-to-Date at Infinitus

Sometimes, things change. And when they do, we want to tell you about it! Event updates, room changes, news, reminders, tips from Tempus Tipster and more will be twittered live via our Twitter feed. And in our (duh, duhduh dun!) *coming soon* iPhone and Android app, which will have a stream of our Twitter on it. Watch the, homepage and the twitter for more details.

Just a reminder – there are always last minute changes and updates during conferences….things like newly added Meet-Ups, room changes, activities and events that are good for you to know just as they're happening. So, during the conference, we’ll be posting last minute updates via Twitter. So if you are not already following
@HPEF we highly recommend that you do! Get @HPEF updates sent to your cellphone so you’ll be able to keep up to date with Team Infinitus during event week. Get updates to any phone via SMS by texting follow HPEF to 40404 in the United States. (We will be twittering a lot, so if you don’t want a lot of text messages, this may not be for you.)  Please note, standard text messaging rates may apply.



Volunteers
We’re getting down to the wire and we will all be at Infinitus soon! We are still
in need of volunteers though. If you are interested in volunteering please visit our volunteer page here: http://www.infinitus2010.org/volunteer.html . If you get busy and forget in the hustle to get ready, that’s ok! We will also be signing up volunteers on site. Be sure to drop by our room, Banda Sea 2, for more information and see where you can be a part of Team Infinitus!

Don’t forget if you volunteer to work at least four hours you will be eligible for some awesome prizes. We’ll be giving 10 lucky volunteers seats to the C&C Dessert and two volunteers will also win the chance to meet the AVPS cast before everyone else! And those are just two of our grand prizes.

As a final thank you we will also be having our Annual Volunteer Ice Cream Social on Sunday at 3 p.m. We invite all our volunteers to come enjoy this cool treat and mingle one last time with other volunteers. It will be the perfect ending to an epic event thanks in large part of all our volunteers.

We cannot wait to see all of you at Infinitus!

~Christine Volunteer Chair


Things to know before you get to Infinitus

The Volunteers
Everyone from the President of HPEF to our on-site staff are volunteers (and fellow attendees just like you!). All of our volunteers have donated a lot of their time to make Infinitus possible (some of them for as much as three years!) and we want everyone to have as good a time as possible. That being said, we’re human and sometimes we don’t know the latest programming updates or we forget which way one of the programming rooms are or have to take a moment to look up your registration. So if you could, please be a little patient with us, we would be more than happy to assist you with any questions or issues you may be having. We can’t wait to meet all of you!
~Team Infinitus

A Note about the Weather
Infinitus is taking place in Florida in mid-July. While our actual conference programming will mostly take place inside very well air-conditioned conference space (sometimes almost too air-conditioned, bring a sweater!), it’s going to be quite warm in the parks and in Citywalk. Be sure to dress (and pack) appropriately, drink plenty of water and wear sunscreen. Know your limits and feel free to grab a Butterbeer and take a break in the shade every once in a while. Who knows, you might strike up a great conversation with a new friend!

Important Links

Registering
Registration opens at 8 a.m. on Thursday. Click here to read our Registration Check-In Guidelines

If you wish to add items to your registration when you check-in, such as a t-shirt, a luncheon or dessert, a ball ticket, tickets to the parks at Infinitus attendee discounts, or make any
other payment, there will be a separate line on Thursday and Friday; we may be able to do add-ons on Wednesday, but please consider Wednesday our registration beta-test.  Please pick up your packet first and then the registrars will direct you to the add-on desk/station. Please be patient.  The lines will likely be long, as there are more than 2,400 of you, and only a handful of us!  We will try our best to get you through the line as quickly as possible, but some delays will be inevitable.  


We look forward to seeing you all in a few days!
Sincerely,

The Registration Team


General Notes
We will have a limited amount of free WiFi in the conference space, so you can check your email, find out the current wait-times at the Wizarding World, grab a podcast, and more. We also will have a special app for iPhone and Android users available in the next week. Keep your eye on our website and our Twitter  for downloading information.

Photo Session Pre-Sales Now Available!
Sign up today for professional photos with Chris Rankin, Christian Coulson and the Team StarKid (A Very Potter Sequel) cast! Photos will be processed onsite so you will be able to pick them up during Infinitus.
Click
here to order or to get more information: http://froggysphotos.com/?p=571

Getting to Citywalk and the Parks
The Royal Pacific Resort is just a boat ride away from Citywalk and the Universal Studios Theme Parks. Water taxis will run from all three Universal Orlando hotels to CityWalk, which is about a five minute walk from the gates to Islands of Adventure. The water taxis start running at about 7:30 a.m., and the last return trip from City Walk is at around 2 p.m. There are pathways, too, if you’re going between the hotels and CityWalk after two.

There are also shuttle buses that travel between the hotels; they will make their last trip from the Royal Pacific to the Portofino at about 11 p.m. on Thursday and Friday, and at about 1:30 a.m. on Sunday morning after Saturday’s Ball and Wizard Rock.
 

Vendors coming to Infinitus
Welcome to our Vendors! Infinitus welcomes the following vendors who will be joining us at the conference. They include:
 


The Vendor Room, which is located just inside the entrance to the Royal Pacific Resort Conference Area, will be open:

  •   Thursday, July 15th, from 1 to 7 p.m.
  •  Friday, July 16th, from 9 a.m. to 7 p.m.
  •  Saturday , July 17th, from 9 a.m. to 7 p.m.
  •  Sunday, July 18th, from 9 a.m. to noon
    (optional for vendors)


The Vendor Room is open to all. All registrants are welcome to visit the vendor room each day regardless of which day they are registered to attend Infinitus.
Just a reminder… this list does not include the crafters who will be part of the Craft Faire on Thursday evening in Pacifica 10.

 

Formal Programming Notes

We have an amazing line-up of Formal Programming sessions this year! The schedule,
summaries, and presenter biographies can be found here: http://www.infinitus2010.org/ formal.html If any changes occur to the schedule before hand, an announcement will be posted to the website’s homepage  and WordPress blog. If any changes occur to the schedule during the conference, notices will be posted in the Formal Programming area. Also, watch the Infinitus twitter feed (online, on your phone, or projected live in the common room) for the most up-to-date information DURING Infinitus regarding Formal Programming.


Also, please note that rooms will be cleared after each session and new queues will start (if needed) for each session. This is for room capacity purposes and to keep with the fire safety code. Please note, that queues will likely only be necessary for the larger sessions. If you have a Merlin’s Circle registration, we’ve held a few seats in the front of the room at the larger formal programming sessions for you until five minutes before the session starts. If you have mobility issues, we’ve asked the hotel to leave space for wheelchairs in each formal programming room, but if you have any questions, please ask the Registration Desk on-site or email us at registration@infinitus2010.org.

Thinking about volunteering? Why not volunteer as a Formal Programming Prefect?! It’s fun and easy! For questions on what is involved with being an FP Prefect, email: fpsubmissions@infinitus2010.org. We still have some Prefect positions available, so get your name on the list now!

 

Or stop by one of our two Volunteer Orientations. The first of which will be on Wednesday 11-12 in the Coral Sea 1 room.  Second one will be Thursday 10-11 in the Coral Sea 2 room.


See you at Infinitus Formal Programming!
-Robin Martin Formal Programming Chair

Night of a Thousand Wizards
A note from registration:
Tickets to Night of a Thousand Wizards are
sold out. If you are on the waiting list, we are still waiting to hear if Universal will be able to release additional tickets. But remember, all Infinitus registrants can wear costumes to Islands of Adventure on July 16 after two in the afternoon if they comply with Universal’s costume policy, which you can read here. Please read the July 16 Costume Policies as the rules are set by Universal and they will be the ones interpreting them. If you have questions, please direct your questions to them. Thank you!
 

On July 16, 2010, when the rest of the Park guests start leaving at the 10 p.m. closing time, you'll head over to the theater of The Eighth Voyage of Sindbad® for a special, one-night-only presentation by some of the brilliant and creative minds behind The Wizarding World of Harry Potter.
Then, from about 11 p.m. until 1:30 a.m., Infinitus attendees will have The Wizarding World of Harry Potter™ all to themselves! Visit the Three Broomsticks™ and the Hog's Head pub™, ride Dragon Challenge™, enjoy Flight of the Hippogriff™, shop in magical stores like Zonko's™, Honeydukes™ and Filch's Emporium of Confiscated Goods™, and, of course, experience Harry Potter and the Forbidden Journey™!

Please note that Night of a Thousand Wizard tickets
cannot be replaced if lost.  The Park ticket with the purple dot on it and the purple wristband are your tickets into the event.  You must have both with you to be able to attend the event, and while in the park after 2 p.m. you must wear your badge visibly if you are in costume. So, your badge is only needed in the park from 2-10 p.m. if you’re in costume. NoaTW only requires the ticket and wristband that you will receive when you check-in at Registration but again, if you are in costume, you must also wear your badge visibly.

MuggleCast will be hosting a live podcast in the Wizarding World of Harry Potter – in The Three Broomsticks™ to be exact – during  our  Night of A Thousand Wizards event on July 16th! So if you happen to sit down for a Butterbeer, pull up a chair and have a listen! According to MuggleCast, the podcast will be released online on July 17th.

To learn more click here.  


~ Heidi Tandy
Head of Night of a Thousand Wizards


The Kid’s Track

The Kids Track is managed by Miss Nava and The Fantastic Party Factory of South Florida. Kids will meet notable authors, listen to presentations by experts and by their peers, have fun crafting, playing games, discussing the Harry Potter books and films, and more.

It is not a day-care situation, and at least one parent or legal guardian of any child in the Kids’ Track program must remain at the Royal Pacific Resort Hotel while said child is in the Kids’ Track program. Kids’ Track volunteers are subject to a background check; they are not able to change diapers or assist children in the restroom, and accordingly all children attending the Kids’ Track must be fully capable of using the lavatories on their own.

What times do the Kids’ tracks run?   
Friday (July 16): 9:00 a.m.-12:00 p.m. and 1:30 p.m.-5:00 p.m.   
Saturday (July 17): 10:00 a.m.-12:00 p.m. and 1:30-6:00 p.m.   

Please note that kids must be picked up at the precise end of each session; late pickups will be assessed a $5 fee per minute late if the parent or legal guardian is not in the pickup line by five minutes after the end of said session. Each child must have his or her parent or guardian sign the Kids’ Track Agreement when first checking in to the Kids Track. The Kids Track can be found in the Timor Sea rooms.

Programming Updates

We’ve posted our menus for the feasts and add-on luncheons! Check ‘em out here: http://infinitus2010.wordpress.com/2010/06/30/menu/#more-823

If you find the luncheon menus as tempting as we do, we’ll have tickets for the both the Friday and Saturday luncheons at the Registration Desk. Friday’s lunch, “FTW! Fandom-Trained Writers” features novelists Naomi Novik, RJ Anderson, Ali Wilgus, Peg Kerr, Karen Healey and Sarah Rees Brennan, as they discuss going from writing fanfic to writing best-selling and award-winning novels. Saturday’s luncheon features  Franchise Creative Director for Electronic Arts’ Bright Light studio, Kelvin Tuite and EA marketer Brendan Docherty, who will give a behind-the-scenes look at the Harry Potter video games.

Wizards of the Wardrobe: Designer Dress Robes Formal Fashion Show
The Night of Frivolity Ball promises to be a night of fun, frolicking, and, most importantly FORMAL FASHION!! And we at Wizards of the Wardrobe invite you to show off your Formal Dress Robes and Outfits on the runway at this high profile, high fashion event!! This is YOUR opportunity to make your mark by presenting your Night of Frivolity Ball Ensemble on the catwalk before the event. Hosted by two of the Wizarding World’s snappiest dressers, Lucius and Draco Malfoy, this event will set the standard for what Wizards and Witches will be wearing this season! Gucci, Tommy Hilfiger, Gladrags Wizardwear, Calvin Klein, Madam Malkin. These names define the epitome of fashion in the Wizarding and Muggle World. And now your name can take its rightful place alongside these Rulers of the Fashion Runway after you strut your stuff in the Wizards of the Wardrobe: Designer Dress Robes Formal Fashion Show!! Steam up the Catwalk on Saturday, July 17th at 1:30 p.m. in the Common Room
(Presented by Perseus & Draco LePage)


Wizards of the Wardrobe: Muggling Makeovers Fashion Competition
For the first time ever, the Muggle Liason Department in conjunction with the wizards from Muggling Makeovers will be hosting a live Muggling Fashion Show and Competition at Infinitus 2010! Win fabulous prizes by impressing our Celebrity Judges with your muggle-inspired attire! Show the wizarding world what to wear when you walk in the non-wizarding world! We want to see what you’ve got, so pull off those robes, don your most absurd accoutrements and blend in if you can!  Don’t forget to accessorize, accessorize, accessorize! Make like a Muggle and be in the Common Room on Friday, July 16th at 1:30 p.m.!! (Presented by The Order of the Dragon)

Live at Infinitus!
Can’t attend the MuggleCast  during Night of a Thousand Wizards, or want MORE MuggleCast? Join the podcasters Friday at 5 p.m. in Pacific 6*  for a meet-up  that will also be recorded! They’ll be discussing recent Harry Potter news, your thoughts on the park, and more. Now how awesome is that?!

Speaking of podcasts, don’t forget that on Saturday, July 17 at noon (in the Java Room) there will be a live PotterCast  recording will feature Melissa, John, and Frak at the Loews Royal Pacific Resort, talking Potter, the Wizarding World, the upcoming "Deathly Hallows" film, and much more. There’ll be free coffee! (the Java Room, get it?)

And on Thursday, the Podcast!Palooza will take place from 5-6 p.m. in Pacifica 6 and feature Spinnerscast  and Hogwarts Radio . Don’t miss out on the fun!

And don't forget, we're all over the web so friend us, follow us and join us!

 

 

 

I would personally like to thank Jenn Clack, Heidi Tandy, Mary Markovinovic, Mazel Jones, & Hedwig and The Squee Squad for their assistance with The Infinitum. You guys are all-stars.  

 

Do you have questions about anything in the Infinitum? Email us.

 

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